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Asset Management - Complex Version

This document is a template and acts as a foundational Asset Management Policy. The policy and procedure guideline is designed to give all staff the information for the recognition and management of non-current physical assets. The information provided will define assets and inventory items and detail the procedures for their management.


This version contains 44 pages and 8,425 words  with the following topics and also includes 12  Excel spreadsheets as templates for the reports required in the policy:


  1. Admission approved suppliers and external contractors
  2. Subcontracting Service Delivery
  3. Purchasing
  4. Receipt of goods
  5. Asset recording
  6. Accounting
  7. Insurance
  8. Risk assessment
  9. Storage
  10. Maintenance by an External Contractor
  11. Equipment Register (Consumer Loans)
  12. Staff and Volunteer Vehicles
  13. Monitoring and Maintaining Equipment and Facilities
  14. Vehicle Policy
  15. Fire and Emergency Procedures
  16. Governance Structure and Processes
  17. Attachments:
  • Attachment A - Subcontractors Register
  • Attachment B - Approved Supplier List (ASL)
  • Attachment C - Purchase Requisition
  • Attachment D – Asset Register
  • Attachment E – Preventive Maintenance Plan
  • Attachment F – Preventive Maintenance Process Flow
  • Attachment G – Maintenance / Repair Request Form
  • Attachment H - Safety inspection and testing of electrical equipment
  • Attachment I -  Workplace Inspection Checklist
  • Attachment J - Minimum Retention Periods for Documentation
  • Attachment L – Incident Rating Scale
  • Attachment M – Temperature Record

Asset Management - Complex Version

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