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Expense Management Policy

This document is a template and acts as a foundational Expense Management Policy that will be a formal set of guidelines that clearly outlines exactly what is and isn’t an approvable expense. It also helps the accounting department and/or approvers quickly decide whether an expense is reimbursable or not.


This document contains 7 pages and 1,557 words with the following topics:


  1. Policy Statement
  2. Purpose
  3. Procedures
    • Approval and documentation
    • Breaches of the Policy
    • Prohibited reimbursements.
    • Accountability and transparency
    • Limits
    • Reconciliation and reimbursement
  4. Expenses
    • Travel expenses
    • Personal Vehicles
    • Meals / Living Expense Allowance
    • Other Travel Expense
    • Advance payments
    • Attendance at seminars and conferences
    • Taxi or Uber travel
    • Miscellaneous expenses
  5. Attachment A – Example of Expenses Claim Form

Expense Management Policy

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